G Suite users should use these security measures to control their privacy and security settings

There are several G Suite Administrators settings that you can choose from when it comes to privacy of the new G Suite files, security configuration for account sign-ins and sharing settings on Team drives. Usually, G Suite Admin opts for default settings that keep the G Suite Files private which will be only viewable to the creator of the file. Team Drives allows the file to be shared externally and 2 step authentication for enabling improved security measures. 

The G Suite security configuration depends on different organization according to their requirements and security concern. For example, there are organizations that store files on Windows server and their security configuration is only defined to allow access from the systems that are connected via Ethernet. But with this very few files or folders are private because once signed-in to the account most of the files are available to everyone. As the organization went on board with G Suite they wanted the same security and privacy setting on G Suite when the files were stored on Windows Server. So with this we learn that G Suite settings can be customized to the needs of the user.

In this article, there are 3 main G Suite settings that you should consider when configuring the security and privacy settings on G Suite.

G Suite Files: Private or Public:

Each Document, Sheet or Slide that you create on G Suite is only accessible to the people who have created it. Now there are some people who want to keep files stored on the G Suite viewable by other team members. As the files are kept private by default you can change this setting to the people that you want to share it with. 

To do so you have to go to the Admin Console and then click on apps and you will see a set of applications so in that you have to click on G Suite. Once G Suite is open you can go to the Drive and Docs and open the sharing settings. You will see an option called Link sharing defaults and then choose “OFF” or “ON”. 

ON - Anyone at <your organization> with the link (here only with the links can access the files)

Or ON - Anyone at <your organization> (here you don’t need any link to access the files)

Once you enable this setting by making it public the team members will be able to see your files. But the files will be only viewable to the team members that you select and not to the world. In future, if you want to change the privacy setting then you can change the settings to private.

Files on Team Drives:

The files that are stored on the Team Drive in the G Suite can be accessed by all the team members. The G Suite Admin can remove or add the team members and configure the permission settings of each team member. When the member is been added by the G Suite to the Team Drive the member can access the files that are stored on the Team Drive. If the member is been removed from the Team Drive then he/she will lose all the access to the files. 

The Team Drive is been created with an aim to add a set of team members that can share the files or view the files or make any changes on them. Now the G Suite Admin can change their privacy settings by controlling the access of the team members. You can limit the access of the team members by not allowing them to share the files outside the organization and restrict downloading, printing or copying any content. 

It is recommended to configure the settings to “Edit access” instead of “full access” because this will allows the member to add or edit the file but they won’t be able to remove or delete the data. 

To do so you have to go to the Admin Console and then click on apps and you will see a set of applications so in that you have to click on G Suite. Once G Suite is open you can go to the Drive and Docs and open Manage Team drives. You will find a list of settings where you can edit or control the access by specifying the user role based on sharing, downloading, accessing content, printing or copying. 

Two-step Verification:

If you want to improve your security measure then you should add Two-step verification. This way the people will require you to sign-in with the account name and password. Once they have entered the correct credentials then the Google will approve the access. You can also approve the access through other means by enabling Google to make a call with an identification key number, SMS message, security key or an authenticator app. 

To do so you have to go to the Admin Console and then click on Security. Once you have done that, the basic settings page will pop up and you have to click on Two-Step Verification and check the box that mentions “Allows the users to turn on Two-Step Verification”. After all this, you have to follow the link below the box that mentions “Go to Advanced Settings to enforce Two-step verification to manage the enforcement”

Every organization and user have different priorities set thus there will be also different settings chosen by different users. According to the requirements you can choose the security and privacy settings that will best suit your security measures. If you have any suggestion or queries then feel free to drop down a comment. 

Google G Suite Users will have to make a switch to the new Gmail compulsory by October 2018

Most of the Google G Suite users are not completely ready to accept the new change Google has made to its design. But unfortunately they are running out of time so they have to make a switch as early as possible. 

In the Google Blog Post, Google disclosed that they will be allowing their administrators to start transferring their team over the next month. G Suite is a Google’s business line of software that helps teams in the organization to collaborate with each other in a more efficient way.

The Gmail update about the new design template will be optional till the month of September but in the month of October, Google will make it compulsory for everyone to make a switch to the new design and the opt-out button will be no longer available. Basically, all the G Suite users will be forced to make a switch to the new design in October with no opt-out option. 

Google had announced the updated version of Gmail in April 2018. This is the first major update to the Gmail for a long span of time that is loaded with many features which includes AL generate contextual replies that delivers Smart Replies and it also shows attachments in the mail right in the inbox so that you don’t have to open a mail just to see what’s attached in the mail. 

Now the G Suite administrators can use the Gmail in their own web domain rather than Google’s in spite of G Suite being the Google Services. The new Gmail design has a fresh and clean look for the Gmail on the web which makes it easier to be accessible and you can easily use other Google Services. 

They are also implementing native offline support for the Google users which will be part of Gmail on the web by June. Gmail users can also “snooze” emails so that they can reappear later at a configured time. 

With so many features added to the Gmail, it indicates that Google is trying to make its services more user-friendly and they are using more of a modern approach to help the customers and users to use their services more efficiently.  Many business and organization use Gmail for corresponding with their clients, teammates, employees, and staff. Now G Suite is also making it users to compulsory implement the change by making the switch to the new design provided by the Google Services “Gmail” by this October. It makes sense to make the switch now so that you can easily get adapted to its new features. 

G Suite is coming up in the business productively with 4 million paying customers.

G Suite has now 4 million paying customers where the Google’s Cloud Business is already raking in billions of dollars per quarter. Google’s CEO Sundar Pichai said had revealed the excellence of the G Suite and Google Cloud Business at the conference call while making the Alphabet’s earnings announcement. The Google’s Cloud Business includes the G Suite productivity applications and Goole Cloud Platform which is a rival to the Microsoft’s Cloud-based Office 365.

Sundar Pichai noted that the Google Cloud has now reached a great scale where they are excited to share that they are earning billion dollars per quarter business. Google Cloud Platform is also exponentially growing as the public cloud provider across the world. G Suite is succeeding well and the data itself proves where G Suite 4 million paying customers are doubled in the past two years which represent a steady efficient growth.

G Suite Applications is indeed helping everyone globally with their day to day activities with different kinds of office applications delivered with excellent designs and features. Generally, people are very convenient in using the Microsoft Office so G Suite has smartly designed their office applications that will provide flexibility and convenience in operating the G Suite Applications. Most of the G Suite Applications are free but there are some of the applications that you may have to pay a subscription fee. The greatest advantage that is provided by the G Suite Applications is that it is remote so you can view the application and share it with the other team members.

It is not surprising that we are witnessing G Suite doing well in the coming years because of the excellent services that they are providing to power up the work with simple tools. G Suite Application provides Google Calendar, Google Drive, Hangouts, Gmail, Forms, Docs, Slides, Sheets and Site for Collaboration. G Suite provides powerful security protocols where the G Suite users will be not seeing any advertisements compared to the other free services provided by the other providers. The user's data and information won’t be used for the Advertisement purposes so this shows that G Suite will not compromise Users Security. Google has also introduced the collaboration of the digital interactive Whiteboard Jam board. With all these cool features provided by the G Suite, it is expected that G Suite will be dominating the market side by side with Microsoft relating with the Office tools and Cloud Platform.

The Google Jamboard is packed with super cool features that will provide more flexibility and efficiency.

A flexible team with flexibility tools can deliver more creative and innovative ideas. Google has now come with a robust device that will make work more interesting and exciting. Google Jamboard is a 4k display that can help the team sketch their ideas by adding notes, drop images and draw out anything from the web while you are working with your team from any location.

Google Jamboard a cloud-based digital whiteboard technology is a 4k display with a 55-inch digital whiteboard that can be moveable and it can also be firmly fixed on the wall. This product was first launched in May and Google is continuously adding new updates and features to improve the collaboration in enterprises. You can add notes and images, input text which can be shared with other team members across the enterprise. The Retail price for Google Jamboard is $4,999 USD that will enable the enterprise to conveniently collaborate with other team members by utilizing data from G Suite apps.

Brighten up the team’s ideas:-

Jamboard encourages collaboration of the team with a real-time co-authoring that facilitates G Suite’s application. This will engage creativity and innovation no matter what location team workers are operating from by using the Jamboard app on a tablet or phone.

Canvas Style:-

Working on a Canvas does give a feeling that you are doing something creative and imaginative where Jamboard stands to deliver the similar experience so that you feel natural to draw normally the same way you do on the traditional whiteboard. You can pull out content and images from the web and also photos that are stored in Drive and paste it right on the Jamboard, Simple Isn’t it?

Sleek Design:-

Jamboard is easy to move around the office with a single cable set and a built portable stand that makes the whiteboard more convenient instead of being austere. The 55 inch, 4k display Google Jamboard does shine the workplace by making it look more happening and innovative. The Jamboard consist of a passive stylus and eraser so you don’t have to worry about running out of ink or batteries.

Google Jamboard allows the users to accompany a collaborative session through Google Hangouts to share images, content and data that is drawn out from an application such as Slides, Docs, and Sheets or even from the web.

The Jamboard mobile application lets the Android and iOS users collaborate with their tablets and smartphones. The recent update is that the team members can collaborate with the other team members who reside not just in the United States but now they can also collaborate with team members residing in the United Kingdom and Canada as well. You can do a lot of things in Jamboard what you similarly do in other devices but Jamboard offer’s you more flexibility. Google also added more features to make things much more convenient by enabling quicker sharing that speeds up the work and the users can also give feedback on a project related to work from team members or colleagues.